Registering for a Tour

How to Register

Download our registration form and either mail or fax along with your $250 non-refundable deposit.

Payment

You can pay for your tour by Visa, Mastercard, check or money order. All payments made within 30 days of your trip departure must be by credit card.

If you are applying before March 30, a non-refundable deposit of $250 is due along with the application form. Your balance is due March 30. If you are applying after March 30, your application must include full payment.

When to Apply

There’s no cut-off date, though space is limited on each tour. You can check availability on any trip by calling us at 1-800-736-BIKE(2453).

If you’re applying after February, call us before sending in your application, many trips sell out by mid-February.

References

We're happy to provide you with an extensive list of previous CBT participants.

What to Expect

We’ll send you a letter confirming your reservation along with a release form which you must sign and return to us prior to your departure. About 60 days prior to departure (and after your trip is fully-paid), we'll send you an information packet with tips for shipping your bicycle overseas, packing suggestions, travel advice, and a complete list of evening addresses and phone numbers.

Terms and Conditions

Terms and Conditions 1. REGISTRATION: CBT must receive a complete application, signed by each participant, and accompanied by a $250 DEPOSIT which is applied to the trip cost. The $250 DEPOSIT is non-refundable and will be returned only in the following instances: a. applicant is notified by CBT that he/she is not accepted for any trip; b. when the trip chosen by the applicant is full and the applicant decides to withdraw his/her application. 2. SECOND PAYMENT (BALANCE): For people whose applications were accepted before March 30, the second payment (BALANCE) is due on March 30. If your application is accepted between March 20- March 30, your BALANCE is due within ten days of receiving your letter of acceptance from CBT. All applications made after March 30 must be accompanied by the TOTAL TRIP COST. NOTE: CBT reserves the right to cancel an application for which payments have not been received as per the above schedules (with appropriate penalties). 3. CANCELLATION OF APPLICATION AND/OR REFUNDS: Cancellation of an application must be made by telephone call to CBT so that the space can be filled as quickly as possible. A follow-up letter is also required and must be by certified mail. An additional 15% penalty will be added if notification of cancellation is made solely through the mail. Cancellation penalties for cancelled applications are listed below. For all cancellations, CBT will retain the following (included in your tour price are single supplement fees and bicycle rental fees): a. 10% of the tour price if cancellation is made more than 60 days prior to your tour's departure date; b. 50% of the tour price if cancellation is made between 45 and 59 days prior to your tour's departure date; c. 75% of the tour price if cancellation is made 21-44 days prior to your tour's departure date; d. 100% of the tour price if cancellation is made 20 days or less prior to your tour's departure date. No refunds can be given once a tour begins. You may transfer tour payments to another departure (onto one of this year's trips only) up to 60 days before your original departure for a $50 fee (subject to space availability--if the trip to which you wish to transfer is fully-booked, all other cancellation penalties will apply if you decide to withdraw your application). Within 60 days, the cancellation policy above applies. Trip payments cannot be transferred to another party, including family members. No refunds or reimbursements will be made for leaving a tour early or arriving late. CBT cannot make exceptions to these policies for any reason, including personal or family emergencies and weather conditions before or during your tour. Credit cannot be given for nonrefundable costs. CBT cannot make any refunds for airline tickets. All ticket refund requests must be made with the appropriate airline or ticketing agency. 4. TRIP COST: The total trip cost includes all evening accommodations and meals as specified in this brochure (meals exclude all beverages), as well as sag wagon services, transportation to and from the beginning and ending cities on each tour, bus services as detailed in each tour's itineraries, and leadership costs. The trip cost does not include airfare to/from Europe. NOTE: Participants are responsible for unanticipated price increases (those occurring after the brochure is printed) in the areas of transportation and accommodations. Participants are responsible for unanticipated price increases which result from a devaluation of the U.S. dollar. Participants are also responsible for any unanticipated expenses that CBT incurs on their behalf. 5. INSURANCE: CBT recommends, upon receiving confirmation of your trip acceptance, that you purchase short-term traveler's insurance that covers baggage, accident/life, trip interruption, and trip cancellation insurance. Trip interruption insurance reimburses you for certain non-refundable travel costs should you have to return home because of certain personal reasons or illness. Trip cancellation insurance reimburses you for certain non-refundable travel costs should you need to cancel your application because of illness or accident. CBT strongly recommends that you purchase insurance for your bicycle and other material belongings to protect you from theft, loss, vandalism, and any other unanticipated losses. 6. JOINING AND LEAVING CBT GROUPS: All CBT trips start and end at the points specified in each trip description. CBT shall not be held responsible for a participant who leaves his/her trip before its completion. If a participant leaves a trip after the tour has begun, no refunds will be given. 7. CBT INFORMATION AND FINAL DOCUMENTS: Upon receipt of your TRIP APPLI- CATION and DEPOSIT, CBT will send you a letter of acceptance and a release form (you will need to sign and return the release to our office prior to your trip departure). After your trip is fully-paid (but not earlier than 60 days prior to departure), CBT will send you the following: information on preparing your bicycle for airplane transportation; packing suggestions; travel tips such as carrying spending money; precise airport meeting information; and a complete list of evening addresses and phone numbers. 8. TERMINATION/MODIFICATION OF TRIPS: CBT reserves the right to shorten or terminate a trip already in progress if CBT deems it necessary for the safety or well-being of the group. In the event that a trip is terminated, a refund will be issued to each participant based on his/her share of all unused funds. Refunds, if any, will be made depending on whether or not refunds can be obtained for transportation and prepaid accommodations payments. CBT also reserves the right to make changes to itineraries (and prices) due to unanticipated circumstances. 9. LIABILITY: A signed trip application denotes that the signer understands and agrees that CBT acts as an agent only and accepts no responsibility for loss, damage, or injury resulting from delay or any kind of negligence of any transportation company or any other agency in the service of CBT or from any outside party. CBT CANNOT BE RESPONSIBLE FOR LOST, DAMAGED, OR STOLEN ITEMS, WHICH IS WHY IT STRONGLY RECOMMENDS THE PURCHASE OF INSURANCE. The signer further agrees to assume responsibility for any and all debts incurred during the trip by himself/herself. CBT reserves the right to use photographs of any CBT participant in future brochures, posters, and other promotional materials without obtaining further consent. 10. CONDUCT: If any participant is found to be responsible for any damages while on the tour, he or she will be required to immediately pay for such damages. CBT reserves the right to expel a participant from a trip if the behavior of the tripper is considered by the leader or other authorized CBT employee detrimental to the group or to the good name of CBT. Some examples include theft, vandalism, and drug use. No refunds will be given to a participant who is expelled from a trip. 11. GENERAL: A signed application denotes that the signer understands and agrees that CBT Tours reserves the right at any time to retract and change these Terms and Regulations and other conditions stated within this brochure and other liter- ature printed or published by CBT and to make any other reasonable terms and regulations and conditions that it deems necessary for the safety and well-being of its participants. 12. EXCEPTIONS TO POLICIES: Exceptions or changes to the above Terms and Conditions and all other CBT policies can only be made by the Directors of CBT and are valid only when placed in writing by a Director